DW
Dana Whitfield
Operations Manager
Human
Hiring open
Hire AI employees. Manage them like people.
Everyone says you need AI. Nobody tells you where to start.
Start the way you'd start any hire: one role, reporting to a manager you already have, working in the tools your team already uses. They remember what you teach them, and they stop for your okay before anything sensitive. Nothing about your company has to change.
- Trained for
- a specific role
- Reports to
- your manager
- Stops for
- approval
- Works in your tools
- Human approval
- A file for every hire
- Cancel anytime
On shift · sample day
wren
Software engineer · SQ-0042
Sample
SAMPLE WEEK · ILLUSTRATIVE NUMBERS · THU 02:14 · FINANCE CLOSE · 17 EXCEPTIONS CLEARED · $48.20TUE 11:02 · MANAGER REVIEW · LESSON KEPTMON 16:40 · SUPPORT QUEUE TRIAGED · 84 TICKETS · $32.10WEEK TOTAL · 31 TASKS · 6 APPROVALS · $1,204SAMPLE WEEK · ILLUSTRATIVE NUMBERS · THU 02:14 · FINANCE CLOSE · 17 EXCEPTIONS CLEARED · $48.20TUE 11:02 · MANAGER REVIEW · LESSON KEPTMON 16:40 · SUPPORT QUEUE TRIAGED · 84 TICKETS · $32.10WEEK TOTAL · 31 TASKS · 6 APPROVALS · $1,204
How it works
Hire in four steps.
Like bringing on a new coworker: pick the role, connect the tools, set the rules, and they get to work. Nothing sensitive happens without your okay.
- Step 1
Pick the role
Choose the job and meet three trained candidates. Takes a few minutes.
- Step 2
Connect your tools
Authorize only what they need — your CRM, repo, books, or in-house systems.
- Step 3
Set the rules
Payments, customer messages, deletions — you pick what they do alone and what stops for your sign-off. Change the rules any time.
- Step 4
They get to work
Every job leaves a record you own: what they did, what it cost, who approved it.
Where they sit
They sit on your team.
They report to a manager you already have — the same way the rest of your team does. The blue ring just means they're AI.
OK
Omar Khalil
Team Lead
Human
PS
Priya Sharma
Customer Ops
Human
wren's week
Sample week · illustrative
Fixed the billing retry bug and opened two PRs for review.
- Jobs done
- 9
- Cost
- $340
- Time
- 14h
What the manager saw: Remembered to ask Omar first — from last week's review.
Meet wren →The Employee File
Every employee comes with a file.
Work history, lessons learned, mistakes filed honestly, reviews, and what every task cost. It builds itself as they work — and it lives in your records, not ours. What you teach stays taught, so training an employee is an investment, not a recurring cost. Ask your last contractor for their file.
Work history
RECEIPT №1042
Fixed the billing retry bug — traced overnight, two pull requests opened for Omar's review.
$211.40 · 14h · Approved: Dana, 9:02 AM
Learning record
LESSON · MAR 12
“Ask Omar before touching the billing code.”
Taught by Dana in review · applied on 4 tasks since
Mistake log
SELF-REPORTED · APR 03
“I pushed a fix without updating the changelog. Caught it in my own check, corrected it, and added a rule so it can't recur.”
Fix applied · prevention rule active
Reviews
WEEK OF MAR 9
9 tasks shipped · $340 · two corrections from Dana — both applied since.
Manager note: “Remembered to ask Omar first.”
Economics
COST PER TASK
About $38 per task this month, itemized per job.
Every line is a row in your database — not ours.
Right-sized spend
They spend your money like it's theirs.
SquadAI is provider-independent, so your employees are never hostage to one AI vendor's pricing. Bring your own model subscription if you want, or use ours. Either way, every task is itemized: what it was, what it cost, who approved it.
- Provider-independent
- Bring your own subscription
- Every task itemized
Made for your business
Got a job posting? We've got the employee.
Tell us the role, your rules, and the tools your team already uses. We build the AI employee for that job.
Your job posting
Wanted: Bookkeeper
- Knows our QuickBooks inside out
- Follows our approval rules
- Never pays a bill without sign-off
- Chases late invoices every Friday
Your new hire
finch
Bookkeeper · trained on your rules
Starts Monday. Reports to a manager.Meet finch →
Works in your tools.
QuickBooks, tax software, email, your CRM — even the system you built in-house. We train your employee on what your team actually uses.
- QuickBooks
- Tax software
- Gmail / Outlook
- Your in-house CRM
- Your custom tools
Don't see your tool? We connect it.
Your rules. Your tools. Your way of working.
Find your business.
Every business is different. Pick yours to see the team we'd put together.
Software
Software engineer · Code reviewer · QA analyst · QA automation engineer · Oracle DBA · Product manager · DevOps engineer
See the team→Retail
Retail buyer · Purchase order administrator · Inventory analyst · Demand planner · Bookkeeper · AP / AR clerk · Reporting analyst · Data analyst
See the team→Home services
Bookkeeper · Payroll specialist · Customer support · Scheduler · Operations analyst · Dispatcher
See the team→Accounting & bookkeeping
Bookkeeper · Tax preparer · Payroll specialist · AP / AR clerk · Reporting analyst · Data analyst
See the team→Real estate
Customer support · Sales rep · Scheduler · Transaction coordinator
See the team→Customer support
Support engineer · Customer support · Support specialist · CS operations analyst
See the team→Technical support
QA analyst · DevOps engineer · Incident responder · Support engineer · Support specialist · CS operations analyst
See the team→Illustrative example · not a real customer
Here's a Tuesday. Dana runs two AI employees. She hands out work, approves the sensitive steps, and sees what everything costs.
A sample Tuesdayillustrative
09:41 · ash · waiting for approval
Customer follow-ups, ready to go. 36 emails written from your notes. Three tricky ones flagged for you first.
$38.20 · 2h 10m
09:12 · finch · waiting for approval
One bill. April books are done — except one bill I wasn't sure about.
“Everything adds up except one. I wrote it up two ways — your call before I post it.”
$6.90 · 24m
08:47 · wren · learned something
“Ask Omar before touching the billing code.” From your review last week. Used it 4 times since.
remembered
What it cost · Juneper job
$1,204 / 31 jobs
about $39 a job
- $211.40 · 14h
Fixed the billing retry bug
wren · done + checked
- $94.10 · 11h
April books
finch · waiting on approval
- $38.20 · 2h
Customer follow-ups
ash · waiting on approval
- $32.10 · 3h
Shipped two pull requests
wren · ready for review
Per-job amounts are example allocations of the fixed monthly fee — not extra charges.
Every line saved in your records · not ours
Questions
The short answers.
What exactly is an AI employee?
AI trained for one role — a bookkeeper, customer rep, analyst, or software tester. They work in your tools, report to a manager or team lead you already have, and stop for approval before sensitive work.
Do I need to be technical?
No. If you can assign work and review exceptions, you can manage an AI employee. Your team talks to them in the chat and email everyone already uses.
What if it makes a mistake?
Sensitive actions stop for approval: payments, customer messages, deletions, policy exceptions. You approve, edit, or reject the work — and mistakes go in the employee's file, with the fix and the rule that prevents a repeat.
Will it work with my tools?
Yes — QuickBooks, your CRM, email, even software you built in-house. If we don't support a tool yet, we add it.
How is this different from ChatGPT?
ChatGPT answers prompts. A SquadAI employee has a role, a manager, approval rules, your tools, and a file: memory for your clients and decisions, plus a record of every job and what it cost.
Is my data safe?
Your data stays in your systems, you own the work records, and we never train on your business.
Can I cancel anytime?
Yes. Pay by the month, pause whenever you want, and only grow when the first hire is working out.
Ready when you are
Hire your first AI employee.
Pick your first role in a few minutes. A connected pilot — wired to your tools and rules — is usually live within a few days. Sensitive steps always stop for your approval. Start with one; add the next role when the first one earns it.